id: 7c.4-recruiter-admin title: 7C.4 Recruiter Admin meta: This page outlines the administration required during the recruitment process. order: 4 auth: recruiters #

7C.4 Recruiter Admin #

How to Accept a Recruit #

7C.4.1 #

The following procedure outlines how to accept a new Candidate/Controller as a Recruit:

Step 1

: A notification in the #recruiters Discord channel will inform all Recruiters that there is a new recruit awaiting assignment

Step 2

: Go to website and login via the “Dashboard”

Step 3

: Select “Waitlist” from the navigation bar at the top of the screen

Step 4

: Select “Recruits” from the tab (if it is not already displayed)

Step 5

: Select the “IF Name” of the Recruit that you wish to take on

Before a Recruit is accepted, they must{.red} be verified by a Moderator. Ensure that this box is ticked before accepting the assignment

Step 6

: To accept, tap “Accept Assignment (No PM)” or Accept Assignment & PM". The latter will automatically open the IFC Forum in a new window, allowing a PM to be sent to the Recruit to begin the process

Tip

: If you are using iOS, make sure to allow pop ups! Without this, the “Accept Assignment & PM” button may not work

How to View the Recruits Profile #

7C.4.2 #

The following procedure outlines how to view a Recruit’s profile:

Step 1

: Go to website and login via the “Dashboard”

Step 2

: The “My Dashboard” tab will automatically show and under “My Recruits” will be a list of current Recruit’s that are assigned to you

Step 3

: Select the name of the Recruit under “IFC” and their profile will open showing all information for that Recruit

Tip

: Alternatively, you can select the “Recruits” tab from the navigation bar at the top of the screen and use the search function to find the Recruit

How to Update the Recruit Progress #

7C.4.3 #

The following procedure outlines how to update a recruits progress:

Step 1

: Go to website and login via the “Dashboard”

Step 2

: Access the Recruit’s Profile (see 7C.4.2 above) and select the “Summary” tab (if it has not appeared automatically)

Step 3

: Under “Recruit Progress”, tick the box as applicable (make sure that you have sent the corresponding PM, if applicable, using the “PM Templates” beneath this)

Step 4

: Scroll to the bottom and tap “Save”

How to Complete the Profile Verification of a Recruit #

7C.4.4 #

Step 1

: Go to website and login via the “Dashboard”

Step 2

: Access the Recruits Profile using the steps outlined above (see 7C.4.2 above)

Step 3

: Use the ATC Dashboard (a link is available within the #recruiters channel and login credentials are provided on joining the Recruitment Team) to check the profile of the Recruit, they must meet the minimum requirements to continue (see 7C.2.4 above)

Step 4

: Provided the requirements are met, tick the “Profile Verified” box under “Recruit Progress” using the steps outlined above (see 7C.4.3 above)

How to Assign The Initial Theory Test to a Recruit #

Returning members of IFATC may not be required to complete The Initial Theory Test (see 7C.2.8 above)

7C.4.5 #

Step 1

: Go to website and login via the “Dashboard”

Step 2

: Access the Recruits Profile using the steps outlined above (see 7C.4.2 above)

Step 3

: Provided the requirements are met (see 7C.2.5 above), tick the “Written Phase” box under “Recruit Progress” using the steps outlined above (see 7C.4.3 above)

Step 4

: Scroll to the bottom and tap “Save”

Step 5

: Send the corresponding PM using the “PM Templates” - Recruiters must{.red} ensure that the Classmarker Link to the Initial Theory Test AND a valid test code are included (see 7C.2.5 above)

Step 6

: If the Recruit passes then they can move onto the next stage (see 7C.2.6 above). If they fail, they will need to have the test re-scheduled (unless it was their third attempt, in which case the recruitment process is terminated) - in all cases, their profile must{.red} be updated to reflect this (see 7C.4.7 below)

How to Assign The Initial Practical Test to a Recruit #

7C.4.6 #

Step 1

: Go to website and login via the “Dashboard”

Step 2

: Access the Recruits Profile using the steps outlined above (see 7C.4.2 above)

Step 3

: Provided the requirements are met (see 7C.2.6 above), tick the “Practical Phase” box under “Recruit Progress” using the steps outlined above (see 7C.4.3 above)

Step 4

: Scroll to the bottom and tap “Save”

Step 5

: Send the corresponding PM using the “PM Templates” (see 7C.2.6 above)

Step 6

: If the Recruit passes then they can be accepted into IFATC. If they fail, they will need to have the test re-scheduled (unless it was their third attempt, in which case the recruitment process is terminated) - in all cases, their profile must{.red} be updated to reflect this (see 7C.4.7 below)

How to Pass/Terminate a Recruit #

7C.4.7 #

Step 1

: Go to website and login via the “Dashboard”

Step 2

: Access the Recruits Profile using the steps outlined above (see 7C.4.2 above)

Step 3

: Once the Recruit has completed The Initial Theory Test, their profile will automatically be updated under the “Test Scores” tab (Recruiters will receive notification of this in the #recruiters channel - if the test score did not update, a test ID can be copied and pasted in the “Test Scores” tab, Recruiters can then tap the “Link Online Test” to save it). If the Recruit has passed, they can move onto The Initial Practical Test; if they have failed, they will need to wait to re-take the test (see 7C.2.5 above)

Step 4

: If the Recruit has just completed their Initial Practical Test; then provided they have passed, the “End Process - Passed - IFATC!” box must{.red} be ticked. If they have failed, they will need to wait to re-take the test (unless it was their third attempt, in which case the recruitment process is terminated by ticking the “End Process - Failed Out” box). After ticking the respective box, make sure to scroll to the bottom and tap “Save”

Step 5

: Send the corresponding PM using the “PM Templates”

Step 6

: To add ATC permissions for a successful Recruit, see the pinned instructions in the #recruiters Discord Channel

Step 7

: To add a successful recruit to Discord click “Infinite Flight ATC” in the top left navigation bar of Discord, then “Invite People”

Step 8

: A window will appear and at the bottom, click “Edit invite link”

Step 9

: You must{.red} ensure that it is set to 1 use only with an expiry of 1 day. You can then click “Generate a New Link”. When adding subsequent Recruits, Discord will remember your settings

Tip

: You should{.red} ensure that the Recruit is aware that if they already have a Discord account and wish to use it, then they will need to click “I already have an account” when joining otherwise a new account will be created